How to Submit a Repair Amendment to Your Contractor

The repair amendment has been negotiated. Your seller has agreed to address specific items. Now the clock is running and you need a licensed contractor who can complete the work, produce documentation, and get it done before your closing date.

How you submit the amendment to a contractor matters more than most agents realize. Leaving out key details or working with a contractor who does not understand closing timelines are the most common reasons repair-related closings get pushed.

Fix Before Closing is a post-inspection repair contractor built specifically for DFW real estate transactions. Here is the exact process agents use to submit a repair amendment and get their job moving.

What to Submit to Your Contractor

The most important document to send is the executed repair amendment. That document lists the specific items the seller has agreed to address. It is the scope of work and what Fix Before Closing needs to return an accurate line-item estimate.

Include the inspection report too. The report gives context to what the buyer is requesting and usually includes photos. Those photos and the additional detail in the report help us scope each item accurately and avoid back-and-forth that slows the estimate. The amendment tells us what needs to be quoted. The report tells us more about each item. Both are useful.

If the amendment has not been fully executed yet but the option period is running short, submit the draft amendment with a note flagging that it is pending execution.

The 5 Steps to Submitting a Repair Amendment to Fix Before Closing

1. Go to fixbeforeclosing.com/repair-request/. That is the form where all amendment submissions start. The form captures all the information needed to assign a project manager and schedule a site visit if one is required.
2. Upload the repair amendment. Attach the executed amendment document. If still being negotiated, include the draft and flag it as pending.
3. Upload the inspection report. Include the full inspection report alongside the amendment. It gives us context and photos for each item.
4. Include the closing date. The closing date determines how we schedule contractors and whether parallel trade coordination is needed.
5. Include the property address and your contact information. We coordinate directly with the seller for scheduling and keep you updated throughout.

What Happens After You Submit

Estimate Review

A project manager reviews the amendment and the inspection report and identifies every line item. Most standard items can be estimated from the documents alone.

Line-Item Estimate Returned

We return a complete estimate with pricing for every item on the amendment. No bundled allowances. If the seller wants to agree to some items and decline others, the line-item format makes that easy.

Contractor Coordination Begins

Once the estimate is approved, we schedule all licensed contractors and coordinate directly with the seller. Your seller does not manage four separate contractor conversations.

Work Completed and Documented

Every repair is completed with photos, receipts from licensed contractors, and a completion certificate per trade. The documentation package is delivered to the agent for the closing file before the closing date.

Common Mistakes Agents Make When Submitting Repair Amendments

Not Including the Closing Date

A contractor who does not know the closing date cannot build a realistic schedule. If the closing is in eight days and the amendment includes HVAC, roofing, and electrical, parallel scheduling is required. Always include the closing date.

Submitting Only the Amendment Without the Inspection Report

The inspection report gives context to what the buyer is requesting and usually includes photos. Without it, contractors may need a site visit for items they could have estimated from the report. Include both.

Using a Contractor Who Cannot Produce Lender Documentation

On FHA and VA transactions, the lender requires completion certificates, photos, and itemized receipts from licensed contractors. A general handyman cannot produce these. Fix Before Closing produces full documentation as standard on every job.

What Makes a Contractor Right for Closing Timeline Work

Licensed and Insured Across All Trades

Electrical, plumbing, HVAC, and roofing each require separate licensing in Texas. Every contractor Fix Before Closing uses is licensed and insured for their specific trade.

Understands Option Period and Closing Timelines

A contractor who quotes a two-week lead time on a job that needs to close in eight days is not useful. Fix Before Closing was built for this timeline.

Can Coordinate Multiple Trades on One Job

When the amendment covers multiple trades, those contractors need to run simultaneously. Fix Before Closing coordinates all trades under one project manager.

How to Handle Multi-Trade Amendments

The key to handling multi-trade amendments is parallel scheduling. Every trade gets contacted simultaneously so work happens on overlapping days rather than sequentially. A job that would take twelve days sequentially can often be completed in five to seven days with parallel scheduling.

Submit the full amendment and inspection report to Fix Before Closing in one submission. We build the estimate across all trades and coordinate the schedule so trades do not block each other.

How Fix Before Closing Protects Your Closing Date

Fix Before Closing is a post-inspection repair contractor built for DFW real estate transactions. Every job we take is measured against a closing date.

Submit your repair amendment and inspection report through fixbeforeclosing.com/repair-request/. We return a line-item estimate covering every item. Once approved, we schedule all contractors, coordinate with the seller, complete the work, and deliver the documentation package for your closing file.

All contractors are licensed and insured. Every repair carries a one-year workmanship guarantee. If your closing is inside two weeks, contact us today.

Frequently Asked Questions

Should I send the full inspection report or just the amendment?

Send both. The repair amendment defines the seller’s scope. The inspection report gives us context and photos for each item, which helps us produce a faster and more accurate estimate.

How quickly does Fix Before Closing return an estimate?

Most standard amendments are estimated within one business day. If your option period is tight, call 817-438-0079 immediately after submitting.

What if the amendment is still being negotiated?

Submit the draft and note that it is pending execution. Getting the estimate started before the amendment is signed buys back time in a compressed option period.

Does Fix Before Closing handle closings less than two weeks away?

Yes. Tight closing timelines are exactly what Fix Before Closing is built for. Submit through fixbeforeclosing.com/repair-request/ and call 817-438-0079 to flag the urgency.

What cities does Fix Before Closing serve?

Keller, Fort Worth, Euless, Grapevine, Haslet, Hurst, North Richland Hills, Roanoke, Saginaw, and Southlake and many more!